About Us

Privacy Notice


M Recruit Limited is a privately-owned company and is not part of any group of companies.  This privacy notice explains how we use any personal information we collect about you. 


What information do we collect about you?

We collect information about you when you engage us for finding suitable temporary or permanent employment or for candidate sourcing. This information will relate to your personal circumstances. It may also include special categories of personal data such as data about your bank, or health, if this is necessary for the provision of our services.

We may also collect information when you voluntarily complete client surveys or provide feedback to us.

Information relating to usage of our website is collected using cookies. These are text files placed on your computer to collect standard internet log information and visitor behaviour information. We could use your information collected from the website to personalise your repeat visits to the site. 


Why do we need to collect and use your personal data?

The primary legal basis that we intend to use for the processing of your data is for the performance of our contract with you. The information that we collect about you is essential for us to be able to carry out the services that you require from us effectively. Without collecting your personal data we would also be unable to fulfil our legal and regulatory obligations.

Where special category data is required we will obtain your explicit consent in order to collect and process this information. 


If you make an enquiry through the Website

If you make an enquiry through the Website, we will not share this information with any third party. If you elect not to become a client within 12 months of making an enquiry, unless you have asked us otherwise, we will delete all the information that we are holding on you. 


How will we use the information about you?

We collect information about you in order to provide you with the services for which you engage us. 


Who might we share your information with?

If you agree, we may email you about other products, services or job opportunities or candidates that we think may be of interest to you. We won’t share your information for marketing purposes with other companies.

In order to deliver our services to you effectively we may send your details to third parties such as those that we engage for professional compliance, accountancy or legal services as well as candidates or clients relevant to our employment finding services.

Where third parties are involved in processing your data we will ensure that the nature and purpose of the processing is clear, that they are subject to a duty of confidence in processing your data and that they’ll only act in accordance with our instructions.    

Where it is necessary for your personal data to be forwarded to a third party we’ll use appropriate security measures to protect your personal data in transit.


How long do we keep hold of your information?

In principle, your personal data shouldn’t be held for longer than is necessary. However, we’re subject to regulatory requirements to retain data for specified minimum periods. In any case, we’ll not retain your personal data for longer than 2 years unless there is a regulatory reason where we need to retain your records.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to keep candidate records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. 

Legally we must also keep payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC as well as associated national minimum wage, social security and tax legislation.

You have the right to request deletion of your personal data. We will comply with this request, subject to the restrictions of our regulatory obligations and legitimate interests as noted above. 


How can I access the information you hold about me?

You have the right to request a copy of the information that we hold about you. If you’d like a copy of some or all of your personal information, please email or write to us using the contact details noted below.

We have an obligation to ensure that your personal information is accurate and up to date. Please ask us to correct or remove any information that you think is incorrect. 


Your rights

Please be aware that you have the following data protection rights: 



We’d like to send you information about our services which may be of interest to you.

If you have agreed to receive marketing information, you may opt out at a later date.

You have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please contact us by email or post. 



We use cookies to track visitor use of the website and to compile statistical reports on website activity. For further information visit http://www.allaboutcookies.org/

You can set your browser not to accept cookies and the above website tells you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result. 


Other websites

This privacy policy only applies to our website so if you link to other websites from ours you should read their own privacy policies. 


What can you do if you are unhappy with how your personal data is processed?

You also have a right to lodge a complaint with the supervisory authority for data protection. In the UK this is:

Information Commissioner's Office
Wycliffe House
Water Lane
SK9 5AF    

0303 123 1113 (local rate) 


Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page.  This privacy policy was last updated on 18th May 2018. 


How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you: by email at info@merlinrecruitment.com marked for the attention of The Compliance Officer.

Or write to us at The Compliance Officer, M Recruit Ltd, Unit 2, 13 Bank Street, Chepstow, Monmouthshire NP16 5EN.